Privacy and Cookie

1. General Information

This Privacy Policy outlines the principles for the processing and protection of personal data provided by Users in connection with their use of the website located at svs.edu.pl (hereinafter referred to as the “Website”).

We respect the privacy rights of our website visitors and ensure the security of their personal data through appropriate technical and organizational measures, in full compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation – GDPR) and relevant international data protection standards.

2. Data Controller

The Data Controller of the Website Users’ personal data is:

Leonardo Sp. z o.o. (governing body of SVS Private Primary School)
ul. Adama Mickiewicza 49, 70-385 Szczecin, Poland
Tax ID (NIP): PL 8522623483
Data protection contact email: szkola@svs.edu.pl
Contact phone: +48 512 868 176

3. Purposes and Legal Bases for Data Processing

Personal data collected through the Website is processed for the following purposes:

• Handling inquiries via contact forms:

  • Scope of data: First and last name, email address, message content.

  • Legal basis: Article 6(1)(f) of the GDPR (legitimate interest of the Data Controller in responding to incoming correspondence and inquiries).

• Handling the admissions process for standard enrollment or homeschooling:

  • Scope of data: Parent/guardian details (first and last name, phone number, email address) and applicant details (first and last name, date of birth, educational history, declarations regarding educational needs or Psychological and Pedagogical Counseling Centre (PPP) evaluations).

  • Legal basis: Article 6(1)(a) of the GDPR (consent to data processing for admissions purposes) and Article 9(2)(a) of the GDPR regarding special category data concerning health and special educational needs.

• Website traffic analytics and proper site functionality:

  • Scope of data: IP address, cookies, browser technical parameters.

  • Legal basis: Article 6(1)(f) of the GDPR (legitimate interest in optimizing Website performance and functionality) and consent for analytical/marketing cookies.

4. Data Retention Period

Personal data will be retained for the following periods:

• For correspondence and inquiries – for the time necessary to handle the matter, and no longer than 12 months following the conclusion of contact.

• For admissions forms – until the completion of the enrollment process for the given school year or until consent is withdrawn by the parent/guardian. If the student is admitted, the data becomes part of the official student educational records, maintained and archived in accordance with Polish Education Law provisions.

• For cookies – in accordance with the duration specified in the file parameters or until deleted by the User.

5. User Rights

Every data subject has the right to:

• Access their data and receive a copy thereof,

• Rectify (correct) their data,

• Erase data (“the right to be forgotten”),

• Restrict data processing,

• Data portability,

• Object to data processing,

• Withdraw consent at any time (without affecting the lawfulness of processing based on consent before its withdrawal),

• Lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office (Urząd Ochrony Danych Osobowych – UODO, ul. Stawki 2, 00-193 Warsaw, Poland).

6. Data Recipients

Personal data may be transferred to entities providing services to the Data Controller based on data processing agreements (including hosting providers, Website IT support, and providers of analytical tools such as Google Analytics). The Data Controller does not sell or share data with third parties for commercial purposes.

7. Cookies / Cookie Files

1. The svs.edu.pl Website uses cookies, which are small text files stored on the User’s end device.

2. We use cookies:

   • Essential: Enabling proper website functionality, navigation, and security.

   • Functional: Remembering User preferences (e.g., language selection in WPML).

   • Analytical: Helping understand how Users interact with the Website to optimize its structure (e.g., Google Analytics 4).

3. The User may at any time change the cookie settings in their web browser or block cookies entirely.